Government Printing Works (GPW) invites suitably qualified applicants to apply for their New Personal Assistant Vacancies (X3 Posts).
- SALARY: R294 321 per annum
- CENTRE: Pretoria
REQUIREMENTS:
- National Diploma at NQF Level 6 as recognized by SAQA) in Office Administration/ Public Administration/ Public Management/ Office Management and Technology.
- A minimum of one year experience in rendering secretarial, clerical, and administrative support services to Senior Manager
DUTIES:
- Provides a secretariat/ receptionist support service to the manager.
- Receives telephone calls in an environment where, in addition to the calls for the senior manager, discretion is required to decide to whom the call should be forwarded.
- In the process the job incumbent should finalise some enquiries.
- Performs advanced typing work. Operates and ensures that office equipment, e.g. fax machines and photocopiers, are good working order.
- Records the engagements of the senior manager. Utilises discretion to decide whether to accept/decline or refer to other employee’s requests for meetings, based on the assessed importance and urgency of the matter.
- Coordinates with and sensitises/advice the manager regarding engagements; and compiles realistic schedules of appointments.
- Renders administrative support services. Ensures the effective flow of information and documents to and from the office of the manager.
- Obtains inputs, collates and compiles reports. Progress reports; Monthly reports; Management reports.
- Scrutinizes routine submissions/reports and make notes and/or recommendations for the manager.
- Responds to enquiries received from internal and external stakeholders. Drafts documents as required. Does filling of documents for the manager and the unit where required.
- Ensures that travel arrangements are well coordinated. Prioritizes issues in the office of the manager.
- Manages the leave register and telephone accounts for the unit. Handles the procurement of standard items like stationery, refreshments etc for the activities of the manager and the unit; and obtains the necessary signatures on documents like procurement advice and monthly salary reports.
The closing date for applications is the 26th September 2023
APPLICATIONS:
All fields in the New Z83 form, must be completed and signed. Furthermore, a comprehensive Curriculum Vitae (CV) must also be attached. Failure to attach the completed Z83 and the Curriculum Vitae (CV) will result in disqualification.
Applications should be forwarded to:
The Branch: Human Resources, Government Printing Works, Private Bag X85, Pretoria, 0001 or be hand delivered to: 149 Bosman Street, Pretoria.
